Privacy Policy for Kejar Tugas

At Kejar Tugas, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our employee management application.

Please read this privacy policy carefully. By using Kejar Tugas, you consent to the practices described in this policy.

1. Information We Collect

Personal Information

We collect the following personal information when you use our application:

• Full name and employee identification number
• Email address and phone number
• Profile photo (optional)
• Work schedule and attendance records
• Task assignments, progress updates, and performance data
• Department and position within your organization

Location Information

With your explicit permission, we collect:

• GPS location for attendance verification (only during clock-in/clock-out activities)
• Geofencing data if your employer has set designated work areas
• Location history for attendance auditing purposes

Technical and Usage Information

We automatically collect certain information when you use our app:

• App usage statistics and performance data
• Device information (device type, operating system version, unique device identifiers)
• Log data, error reports, and crash analytics
• IP address and browser information

Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our application and hold certain information to improve user experience. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To provide and maintain our attendance tracking and task management services
• To verify employee identity and location for attendance purposes
• To generate reports and analytics for workforce management
• To communicate with you about your account, tasks, deadlines, and important updates
• To improve app functionality, user experience, and develop new features
• To prevent fraudulent use of our services and ensure security
• To provide customer support and respond to your inquiries
• To comply with legal obligations and protect our legal rights

Legal Basis for Processing (GDPR Compliance)

Our legal basis for collecting and using your personal information depends on the context in which we collect it:

• Performance of a contract: Processing is necessary to provide our services under the employment contract
• Legitimate interests: Processing is necessary for our legitimate interests in improving our services
• Consent: Where required by law, we will obtain your consent before processing your data
• Legal obligation: Processing is necessary for compliance with a legal obligation

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties for marketing purposes. We may share your information in the following circumstances:

With Your Employer/Organization

As Kejar Tugas is an employee management application, your personal data and activity information will be shared with your employer or organization that administers your account.

With Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

• Cloud hosting providers
• Data analytics services
• Customer support platforms
• Payment processors (if applicable)

These service providers are bound by contractual obligations to keep your information confidential and use it only for the purposes we specify.

For Legal Reasons

We may disclose your information where required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

Business Transfers

In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.

With Your Consent

We may disclose your personal information for any other purpose with your explicit consent.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security measures include:

• Encryption of data in transit using SSL/TLS protocols
• Encryption of data at rest in our databases
• Secure authentication systems including multi-factor authentication options
• Regular security assessments and penetration testing
• Access controls limiting data access to authorized personnel only
• Regular security training for our employees

While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.

5. Location Data

Our application collects location data to enable attendance verification features even when the app is closed or not in use. Important details about our location data practices:

• We only collect location data when you specifically use attendance features (clock-in/clock-out)
• Location information is used solely for attendance verification and reporting purposes
• You can disable location services through your device settings, but this will limit attendance functionality
• Location data is stored for a period of 90 days unless a longer retention period is required by your employer's policies or applicable law
• Location data is not shared with third parties for marketing or advertising purposes

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

• Personal data is retained for the duration of your employment relationship and for a reasonable period thereafter
• Attendance records are typically retained for 3 years to comply with labor regulations
• You may request deletion of your data upon termination of employment, subject to legal requirements
• Some data may be retained in aggregated or anonymized form for analytical purposes

7. Your Rights and Choices

Depending on your location and applicable privacy laws, you may have the following rights regarding your personal information:

Access and Portability

You have the right to request access to the personal information we hold about you and to receive a copy of this information in a structured, machine-readable format.

Correction

You can request correction of any inaccurate or incomplete personal data we hold about you.

Deletion

You may request deletion of your personal data, subject to certain legal obligations that may require us to retain specific information.

Restriction of Processing

You have the right to request that we restrict the processing of your personal information under certain circumstances.

Objection to Processing

You may object to our processing of your personal information based on our legitimate interests.

Withdraw Consent

Where we rely on your consent to process personal information, you have the right to withdraw that consent at any time.

Opt-out of Communications

You can opt-out of receiving non-essential communications from us by adjusting your notification settings in the app or contacting us directly.

To exercise any of these rights, please contact us using the information provided in the "Contact Information" section below. We will respond to your request within the time period required by applicable law.

8. Children's Privacy

Our application is not intended for use by children under the age of 16 ("Children"). We do not knowingly collect personally identifiable information from children under 16. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

9. Third-Party Services

Our application may contain links to third-party websites or services that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. These countries may have data protection laws that are different from the laws of your country.

Whenever we transfer your personal information outside of your country, we ensure appropriate safeguards are implemented, such as standard contractual clauses approved by the European Commission or other legally acceptable mechanisms to ensure adequate protection of your data.

11. Changes to This Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy.

We will also provide notice through the application or via email for material changes to this policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

12. Contact Information

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

If you are located in the European Economic Area, you have the right to lodge a complaint with a supervisory authority if you believe our processing of your personal information violates applicable law.